A Step-by-Step Guide to Bookkeeping for Restaurants


Quickbooks – Offers a Startup Financial Planner Tool that allows you to enter your expected revenue and shows you what your startup costs might be. Hire an experienced person or company to handle the complicated and ever-changing local, state, and federal laws surrounding workforce requirements. As a business owner, you won’t have time to keep up with these changes. Fixed costs are the costs that either don’t change or you have no control over the change. This includes your rent or mortgage, equipment costs, insurances, permits, and other operational expenses. These fixed costs typically make up the minority of your restaurant expenses.

Your breakeven point represents how much revenue you need to earn to cover your expenses. This report is also where warning signs would show up when business is in trouble, so you can make changes to prevent closing your doors. Bakery Sell more treats in less time and streamline operations with the POS bakeries love. Fine Dining Deliver elevated experiences and exceptional service with a seamless POS platform.

a. Profit and loss statement

Unfortunately, once you are behind on your straight line depreciation accounting it is difficult to get caught up. Choose an accounting software to streamline your data entry tasks, create customized invoices, track your revenue, create regular profit and loss statements, and review your cash flow. The ideal restaurant accounting software for restaurants should offer robust reporting features, be easy to use and allow you to access data anytime, anywhere. Many people with as little as one bookkeeping course keep small company books, but professional booking service companies like BookWerksTM offer much more.


By performing these tasks, restaurant accountants or bookkeepers should be able to offer advice on reducing food and overhead costs so that the restaurant can make the most out of its profit margin. For efficient restaurant accounting, you need to understand the ins and outs of the food and beverage industry. This step-by-step article is an excellent overview to help you get a handle on your restaurant bookkeeping. Entering revenue transactions into an accounting system, as well as recording your expenses can be tiresome, that’s why it’s always better to automate. A lot of small businesses use a POS system which facilitates transactions in a retail company, be it in the food, clothes or restaurant industry.

What is Restaurant Accounting?

She also regularly writes about travel, food, and books for various lifestyle publications. Depending on the needs of your restaurant and the number of bills that you process, there’s a variety of A/P software programs that may be able to assist you. The best ones must have strong general A/P features, such as purchase order tracking and vendor payment tracking. Good A/P automation should also reduce data entry and streamline the A/P process. Don’t forget to save receipts for any business expenses that you plan to claim on your tax return. Make it a practice to write any notes on the paper receipt about the expense, including what it’s for.

  • The accrual method accounts for a restaurant’s transactions as they occur.
  • These fixed costs typically make up the minority of your restaurant expenses.
  • How to do your bookkeeping for your Restaurant, Bakery, Bar, or Catering Business, but we partner with you so you can ask any questions while you are learning.
  • Overhead is the monthly fixed rates that it costs to run your business.

As a restaurant owner, you spend your days dealing with inventory management, staffing, and controlling the cost of goods sold. An expert accountant frees you of the burden of complex financial analysis and monotonous daily tasks that would distract your focus from managing restaurant operations. As one part of your prime cost, your food costs are one of the biggest expenses for a restaurant. Using your restaurant bookkeeping to stay on top of your food cost numbers helps accurately track Cost of Goods Sold .

Products for Restaurant Operations

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Restaurant accounting is the organization of financial records so that the owner has a better understanding of the restaurant’s financial position at any given time. These financial transactions range from the cost of inventory, equipment, and utilities to the prices on the menu. A restaurant bookkeeper oversees the finances and budget for the restaurant. Restaurant bookkeeping with accurate accounting records is one of the most important aspects if you want to run a successful restaurant. Long hours, high overhead, wasted food and difficulty making profits are just some of the challenges to success for restaurant owners. Yet, for those who love the business or who dream of having a place where everyone knows your name, there’s no other opportunity that comes close.

food cost

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It will require an additional reconciliation of the Bill.com clearing account. You can then upload your invoices to Bill.com to allow your accountant to code them properly. To start, learn how to enter bills and pay bills in QuickBooks; both are easy tasks to accomplish. You should see the information for your QBO account and can change any information through settings.


I took a huge step in self-care and in trusting an outside bookkeeper. From the first time I experienced meeting Matthew I felt satisfaction in his energy and engagement. I am sensing that his structure was very supportive and effective for both our learning and in experiencing sincere accompaniment through the process… Rewards Network® does not provide tax, legal, or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal, or accounting advice. You should consult your own tax, legal and accounting advisors before engaging in any transaction.

Step 4: Reconcile Your Bookkeeping with Your Bank Accounts Frequently

And importantly, it provides significant ratios analysis that tells you how the company is doing. Outsourcing your bookkeeping is more affordable than you would think. We save you money the moment you hire us by cutting out the expensive cost of hiring an in-house CFO. Looking at profit and loss comparisons to previous periods and years will also give you some insight as to how things are going financially.

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Calculating food costs will indicate whether you are making a profit from each item on the menu. To calculate food costs, the preparation cost of each item is divided by the revenue from each item. Calculating prime costs will help you boost profit, increase efficiency, and cut costs. Prime cost is determined by adding labor costs to the cost of goods sold. Cost of Good Sale is the actual cost that goes behind producing what you sell.

  • Restaurant bookkeeping can be challenging but learning the basic practices can be simple.
  • The cash method would make your restaurant seem profitable while it is actually suffering from losses.
  • Software will streamline your data entry, generate customized invoices and profit & loss statements, and track revenue, expenses, and cash flow.
  • For one to become a CPA, an accountant must pass the Uniform Certified Public Accountant exam and possess sufficient experience as a professional accountant.

Monitor your cash flow, which refers to the amount of cash coming in versus the amount of cash going out of your business on a daily, weekly, and monthly basis. Payroll in the restaurant industry can be challenging as tracking employee hours is complex. Multiple wages and staff positions are the norms in the restaurant industry, and the ability to accommodate different rates is vital. Unearned revenue, also known as deferred revenue or customer deposits, refers to payments received by a company for products or services that have not yet been delivered or rendered. Accounts payable is about short-term obligations you owe to your suppliers.

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One of the neglected aspects of https://1investing.in/ management is bookkeeping. Once you’re behind on your restaurant accounting, it is difficult to get caught up. With round the clock availability of our skilled and experienced accountants at your service, we ensure accounting issues of your restaurant get rectified as soon as they arise. Total sales per head comes in handy when you’re tracking trends, mealtime averages, or exploring marketing strategies. To calculate total sales per head, take the total sales and divide that number by the number of customers.


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